Collect all evidence of the defects through photographs, videos, and samples. This documentation will be critical in discussions with your manufacturing partner and may also be necessary for legal reasons.
This is a pivotal moment of reflection. A pre-shipping inspection is your safety net, allowing you to catch defects before the products leave the factory. If you skipped this step, you’ve learned its value the hard way.
Check your agreements for clauses related to quality control, defect handling, and liability. These will guide your negotiations and the next steps in addressing the current issue.
Reach out to your manufacturing partner to inform them about the issue. This conversation should be geared towards understanding what went wrong and finding a solution. It's crucial to approach this diplomatically, aiming to work together rather than creating adversarial relations.
Depending on the contract terms and the nature of the defects, solutions might include remaking the defective batch, financial compensation, or other corrective actions agreed upon with your manufacturer. If the manufacturing partner refuses to take the blame,
it's time to lawyer up.Encountering a batch of defective products is tough. By taking measured steps to address the immediate issue, revisiting your quality control processes, and maintaining open lines of communication with both your manufacturing partners and customers, you can navigate through this setback. More importantly, you can emerge stronger, better prepared, and with more resilient manufacturing and quality control processes for the future.